Staff Accountant -Payroll & General Ledger
DESCRIPTION OF JOB:
This position is responsible for managing biweekly and monthly payroll processes to ensure employees are paid accurately and on time. It also assists with the College’s accounting functions with a focus on efficiency and accuracy while addressing telephone and in-person inquiries from faculty, staff, and students. Key responsibilities include maintaining general ledger accounts, delivering exceptional customer service, and resolving both simple and complex issues independently. Additionally, the role maintains GMC One Card financial records and ensures compliance with federal and state laws by promptly depositing payroll taxes.
Responsibilities:
Accounting
- Review daily cash receipts edit, balance to deposit and post to general ledger. Scan daily bank deposit
- Review and balance student web payments from online payment system and post to general ledger
- Review edits from Accounts Receivable Associate and post charges adjustments and eft payments to student accounts
- Serve as a backup for processing student account payments and making adjustments on behalf of the Accounts Receivable Associate
- Maintain, review and post to general ledger one card activity including meal plan uploads and adjustments
- Develop and produce reports to support the monitoring and analysis of the general ledger
- Provide assistance to the Controller with various special projects, such as analyzing meal plans, preparing financial reports, and managing tax withholding processes
- Assist with accounting processes, including preparing monthly and quarterly entries and facilitating the closing procedures
General Ledger
- Manage budget officer access and deliver training sessions to ensure their proficiency
- Provide guidance to faculty, staff, and students on inquiries related to budgets and expenditures
- Prepare monthly transactions in the general ledger to ensure accurate financial record keeping.
- Set up new general ledger accounts as necessary and budget officer access
Payroll
- Verify Human Resources reports for new hires to ensure accuracy
- Review Human Resources reports for updates to employee benefits
- Conduct audit comparing biweekly timecard data from the timekeeping system to payroll records
- Process biweekly and monthly employee pay in an accurate and timely manner
- Send ACH files to the bank and handle federal tax deposits securely
- Provide support to students, faculty, and staff regarding pay stubs and W-2 information
- Assess benefit invoices and reconcile benefit withholdings for accuracy
- Work closely with Benefit Specialist on annual benefit renewal and payroll updates
- Assist the Controller with reconciling and preparing quarterly state tax reports to ensure compliance and accuracy
Customer Service
- Respond to a wide range of inquiries, from straightforward to more intricate questions
- Serve as a backup point of contact for faculty, staff, students, and the public regarding accounting and student billing concerns
- Clarify and communicate policies and procedures effectively
- Foster a welcoming and supportive environment for students and parents.
Business Office/Other functions
- Contribute to process improvement initiatives by identifying opportunities for efficiency and implementing solutions.
- Carry out additional responsibilities as requested, delegated or assigned.
JOB QUALIFICATIONS
Necessary Education or Work Experience:
- Bachelor’s degree in business-related field with focus on accounting
- Minimum of 2 years’ experience in accounting and payroll processing
- Demonstrated experience in customer service role, with ability to respond to customers promptly, accurately, and with a friendly demeanor.
Required Technology Skills:
- Overall Proficient skill level in Microsoft Office, which includes: Word, Excel, Power Point, Outlook, and basic computer concepts.
- Knowledge of SharePoint is a plus.
- Ability to create queries and reports using database report generator.
- Embrace new technology and a deep desire to learn new software.
Required Knowledge and Skills:
- Proven ability to work effectively as a team member.
- Excellent attention to detail and organizational skills
- Exceptional customer service skills
- Ability to problem solve and make independent decisions.
- Working knowledge of spreadsheets and word processing
- Excellent oral and written communication skills
- Must be able to multitask and work in fast paced environment.
- Sensitive to cultural diversity and backgrounds
Other Qualifications:
Demonstrates a passionate commitment to the mission of Edgewood College as a Catholic institution in the Dominican tradition. Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values – truth, compassion, justice, partnership, and community.
Must be authorized to work lawfully in the United States without Employer Sponsorship
How to Apply
Send one PDF document which includes cover letter, resume, and references with a subject line that includes the position code SAPG:
Edgewood College
Human Resources – SAPG
1000 Edgewood College Drive
Madison, WI 53711
E-mail: humanresources@edgewood.edu
Equal Opportunity Employer