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EMPLOYMENT

Operations Specialist and IT Project Coordinator

Nov 25, 2019, 15:40 PM
Title : Operations Specialist and IT Project Coordinator
Job Code : OPPC
Select a Job Type : Staff
datePosted : Nov 25, 2019, 00:00 AM
Provides vendor management, communication, purchasing, administrative, project coordination, and operational support for the Director of Information Technology and other areas of the Information Technology Services Office.

Directs IT vendor management

  • Relationship Management.
  • Assistance with Issue Resolution.

Purchases and acquires IT equipment and services

  • Tracks and audits equipment inventories, software licensing, support contracts and warranties.
  • Processes, monitors, and maintains accounting, purchasing, inventory, and contract-related information for the office.
  • Processes material returns and tracks credits.
  • Enters and maintains information in office databases and other web-based information resources.

Manages projects as assigned by the Director of Information Technology

Assists in the management and improvement of operational processes. 

  • Assists the Director in ITSO budget management.
    1. IT purchases.
    2. Annual software licensing renewals.
    3. Training and development management.
  • Organize conference and training scheduling and travel coordination for ITSO team members.
  • Plan and/or coordinate ITSO events, appointments, and meetings as requested.
  • Assist with the overall activities and office work of the Information Technology Services Office as required.

Manages internal IT policies and information libraries.

  • Creates and maintains documentation of policies and procedures relating to the office, both internal and external.
  • Creates and maintains of various flow and process charts.
  • Organizes and maintains office records, both electronic and paper.

Creates and edits IT-related communication to the College on behalf of the IT Services Office.

Directly supervises administrative student employee(s) (usually 1 student worker). 

  • Customer service experience or office coordination experience preferred.
  • Vendor management experience, or experience in conducting purchasing and inventory activities.
  • Comfort or experience working with or within an Information Technology department.
  • Undergraduate or Associates degree, or equivalent experience, preferred.
  • Basic project management skills.
  • Understanding of process mapping and process flow diagramming.
  • Ability to use a content management system or other tools to update public website information (no programming required).
  • Proofreading, editing, and technical writing skills preferred.

Operations Specialist and IT Project Coordinator

Nov 25, 2019, 15:40 PM
Title : Operations Specialist and IT Project Coordinator
Job Code : OPPC
Select a Job Type : Staff
datePosted : Nov 25, 2019, 00:00 AM
Provides vendor management, communication, purchasing, administrative, project coordination, and operational support for the Director of Information Technology and other areas of the Information Technology Services Office.

Directs IT vendor management

  • Relationship Management.
  • Assistance with Issue Resolution.

Purchases and acquires IT equipment and services

  • Tracks and audits equipment inventories, software licensing, support contracts and warranties.
  • Processes, monitors, and maintains accounting, purchasing, inventory, and contract-related information for the office.
  • Processes material returns and tracks credits.
  • Enters and maintains information in office databases and other web-based information resources.

Manages projects as assigned by the Director of Information Technology

Assists in the management and improvement of operational processes. 

  • Assists the Director in ITSO budget management.
    1. IT purchases.
    2. Annual software licensing renewals.
    3. Training and development management.
  • Organize conference and training scheduling and travel coordination for ITSO team members.
  • Plan and/or coordinate ITSO events, appointments, and meetings as requested.
  • Assist with the overall activities and office work of the Information Technology Services Office as required.

Manages internal IT policies and information libraries.

  • Creates and maintains documentation of policies and procedures relating to the office, both internal and external.
  • Creates and maintains of various flow and process charts.
  • Organizes and maintains office records, both electronic and paper.

Creates and edits IT-related communication to the College on behalf of the IT Services Office.

Directly supervises administrative student employee(s) (usually 1 student worker). 

  • Customer service experience or office coordination experience preferred.
  • Vendor management experience, or experience in conducting purchasing and inventory activities.
  • Comfort or experience working with or within an Information Technology department.
  • Undergraduate or Associates degree, or equivalent experience, preferred.
  • Basic project management skills.
  • Understanding of process mapping and process flow diagramming.
  • Ability to use a content management system or other tools to update public website information (no programming required).
  • Proofreading, editing, and technical writing skills preferred.

The city of Madison is generally regarded as one of the best places to live and raise a family in America. Home to three lakes, Lake Mendota, Lake Monona, and Lake Wingra, Madison is a haven for all types of outdoor enthusiasts, including boaters, sailors, and bikers. As the capital, Madison is the seat of state government. It’s also home to the state’s major public university. Its public and private schools offer education that is superior.

As a member of our community of learners, you’ll have the opportunity to participate in our retirement program, tuition remission for yourself and your family, and a variety of highly valued fringe benefits

We offer a generous leave program in case one is in need of personal or family care. In addition, the College adjusts hours in the summer to allow staff to have Friday afternoons off.

Between health care programs, dental care, insurance and other intangible benefits, the total compensation package at Edgewood College is outstanding. It all adds up to a great place for a career of service to our students.

Edgewood College administers all employment practices without discrimination to ensure equal treatment of employees regardless of gender, sexual orientation, race, religion, color, creed, national origin or ancestry age, disability, or any other characteristic protected under applicable law. These practices include, but are not limited to, those pertaining to recruitment, hiring, transfers, promotions, tuition remissions, compensation, benefits, terminations, and selection for College-sponsored training.

Edgewood College admits students of any race, religion, color, sexual orientation, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the College. It does not discriminate on the basis of race, religion, color, sexual orientation, or national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other College-administered programs. Edgewood College welcomes the rich diversity of the world’s cultures and perspectives.

Student Job Opportunities