Edgewood College Flag

Grants Associate (Part-Time)

Description of Job

Edgewood College is seeking a part-time, 20 hours/week Grants Associate. The Grants Associate will participate as a valued member of the Advancement Office, reporting to the Grants Director while enjoying the opportunity to work either fully remote or on campus or in a hybrid office arrangement. The Grants Associate is responsible for aiding in the prospecting, soliciting, and reporting for institutional grants from foundations, corporations, and government agencies. This individual will work closely with, and under supervision of, the Grants Director to implement grant funding initiatives in alignment with College priorities. This individual will assume a portfolio of committed program funders, as well as contribute to discovering and exploring new grant prospects. In addition, the Grants Associate will support the Advancement Office through other various written collateral, such as individual benefactor reports and general program summaries.

**The incumbent must reside or be willing to relocate to one of the following states upon hire: Wisconsin, Illinois, Indiana, Maryland, Massachusetts, Minnesota, Missouri, New Jersey, North Carolina, Ohio, South Carolina, Texas, or Virginia.


  • Grant Writing and Research
    • Maintain an assigned portfolio of funders for stewardship and renewed requests (e.g. annual requests, annual reports, special communications).
    • Work with faculty and staff to develop proposals and stewardship reports.
    • Review grant writing for completeness, accuracy, and competitiveness.
    • Submit grant requirements, progress updates, and final reports that are accurate and on-time.
    • Use tables and illustrations to depict budgets and convey supplemental project information.
    • Adapt writing for varying audiences, guidelines, and formats.
    • Conduct grant prospect research on behalf of the College.
    • Assist with matching College priorities with potential corporate, foundation, and government grant-making programs.
    • Use Raiser’s Edge and Teams to capture and organize found information.
  • Writing for Advancement
    • Contribute to creating program overviews for a fundraising audience.
    • Contribute to creating narrative reports that accompany annual financial statements for select endowments.
    • Assist Advancement gift officers with written proposals or applications as needed.
  • Other
    • Engage in opportunities to remain current on issues related to grant professionals, higher education, and on funder activity.
    • Other duties as assigned by the Grants Director.

Job Qualifications

Necessary Education or Work Experience

  • Baccalaureate degree required. Experience deemed equivalent and relevant by will be considered.
  • Additional training and experience in grants are highly desirable.

Required Knowledge and Skills

  • Curiosity, and an aptitude for research and finding sound sources of information.
  • Demonstrated ability in creative, effective use of written communication as a relationship-building and fund-raising tool.
  • Experience in preparation of a variety of funding proposals, including government and private foundation requests.
  • Strong editing skills.
  • Ability to work with budgets and data.
  • Proven ability to handle multiple tasks simultaneously while giving appropriate attention to detail and meeting deadlines.
  • Proven ability to interact with varied constituencies in a professional manner.
  • A career history of commitment to the highest professional and ethical standards.
  • Ability to accept constructive criticism in a positive and productive manner.
  • Proven ability to work independently, seeking guidance when needed.

Required Technical Skills

  • Required Experience with MS Office, Word, Excel, and Outlook.
  • Demonstrated facility in managing various online accounts, grant portals, and web forms.
  • Demonstrated facility in virtual document-sharing services and virtual meeting platforms, especially MS Teams.
  • Experience with PDF editing software and Raiser’s Edge is highly desirable.

Other Qualifications

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.

To apply: Send a cover letter, resume, and references to:

Edgewood College
Human Resources - GTAS
1000 Edgewood College Drive
Madison, WI 53711
E-mail: humanresources@edgewood.edu
Equal Opportunity Employer