Administrative Assistant/Receptionist President’s Office

Description of Job

This position is critical to the President’s Office in a variety of confidential and complex administrative functions. The Administrative  Assistant to the President and Chief of Staff will provide high level administrative support to manage the office of the President.

The Administrative Assistant must be able to multi-task, be mission- and results-driven, and be able to execute their responsibilities in a very fast-paced environment. The ideal individual should exercise good judgment, possess strong written and verbal communication, administrative, organizational and time management skills. The Administrative Assistant should be able to work independently and have discretion with handling confidential information.

Responsibilities

Administrative Support

  • Provide high level administrative support to the President and Chief of Staff to include, but not limited to, planning, organizing, scheduling appointments and events; manages their calendars; travel arrangements and accommodations; answering phone inquiries; managing requests; drafting correspondence on routine matters for the President’s signature; organizing, maintaining, and purging records and files; transcribing and proofing documents; ordering supplies.
  • Maintain and protect confidential office records and reports per office protocol as they relate to information on behalf of the President, Board of Trustees and the College. Manage incoming communications and, where appropriate, summarizing, responding, and/or referring the matter to the appropriate area/VP.
  • Manage the President’s Office and Board of Trustee budgets, including, but not limited to, preparation of payment requests and requisitions, monitor expenditures against budget and negotiate pricing with primary vendors.

Reception

  • Maintains a welcoming and professional environment in the President’s Office. Greets visitors, takes initiative to assist students, parents, College community, and other constituencies on routine questions or concerns. 

Special Projects/Committees

  • Plan, coordinate and implement various College events including, but not limited to, Spring and Winter Commencement, all College assemblies and Seminars, Christmas celebrations, Heritage event.
  • Other projects as assigned.

Job Qualifications

Necessary Education or Work Experience

  • Bachelor’s Degree and/or equivalent years of experience
  • Three to five years’ experience in a professional work environment
  • Work experience in higher education a plus

Required Knowledge and Skills

  • Ability to take initiative, and to work independently and proactively
  • Ability to work in a dynamic work setting
  • Strong organizational and collaborative support skills
  • Ability to manage and/or monitor multiple projects simultaneously
  • Strong and timely communication skills
  • Excellent editing and proofreading skills
  • Strong people orientation and public relations skills
  • Understanding and following appropriate confidentiality requirements
  • Ability to create and maintain records systems

Required Technical Skills

  • Proficiency with Microsoft Office programs, including: Word, Excel, Power Point, Outlook, and basic computer concepts
  • Knowledge of SharePoint is a plus
  • Willingness and ability to learn new software

Other Qualifications

Edgewood College, an Equal Opportunity Employer, is committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence — the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values — truth, compassion, justice, partnership, and community.

To apply: Send a cover letter, resume, and references to:

Edgewood College
Human Resources - AAPR
1000 Edgewood College Drive
Madison, WI 53711
E-mail: humanresources@edgewood.edu
Equal Opportunity Employer