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Administrative Assistant

Description of Job

The Edgewood College Academic Dean’s Office seeks an individual to assist the Vice President of Academic Affairs in the administration of Academic Affairs operations.


  1. Project Management - Assist the Dean in operationalizing office functions for efficiency and sustainability. Maintain, disseminate, and work according to an evolving master calendar for Academic Affairs operations, assuring that such things as Board work and the work of onboarding and maintaining our human resources occur smoothly.


  2. Office Management– recruit, hire, train, supervise and evaluate work study students; first line of response for day-to-day operations (receive, relay, respond to visitors, messages and reports): coordinate appointments and calendars; oversee filing systems; and order supplies.


  3. Academic Support – Coordinate processes such as newly hired faculty, promotion and tenure, faculty & staff evaluations, Underkofler Award, honorary degree nominations, graduation and faculty & staff recognition.  Prepare faculty contracts (part-time, overloads and addenda); processes and maintain faculty files; keep appropriate records and collect data such as: syllabi, semester schedules, Academic Alert Notices. 


  4. Assistant to VP Academic Affairs/Academic Dean – Some of the responsibilities will include: Assist VP in his/her activities, calendar management, proof and print correspondence, help in preparation of New Faculty Orientation, January & August seminar days; recording secretary at meetings, at Dean’s request, manage and coordinate regular direct-report meetings.

Job Qualifications

Necessary Education or Work Experience

  • Bachelor’s degree (required)
  • 3 – 5 years experience as an administrative assistant or similar role
  • Experience in an academic environment (desired)

Required Knowledge and Skills

  • Familiarity with academic policies, procedures and services preferred
  • Excellent communication skills
  • Excellent interpersonal skills – gracious and welcoming demeanor
  • Excellent organizational skills and attention to detail
  • Advanced computer skills—Microsoft Office Suite and Administrative database

Required Technical Skills

The candidate must be detail-oriented and intrinsically motivated.

The candidate must be committed to process improvement, and have the initiative to make suggestions about how things might work ever more smoothly and be ever more sustainable.

The candidate must have the ability to handle confidential matters with diplomacy and tact.

The candidate must have the ability to handle and prioritize varied and multiple tasks.

The candidate must have a strong initiative and take ownership of areas of responsibility.

The candidate must be flexible and technically proficient to handle the change and upgrade of various office systems and processes.

The candidate must actively support the mission of the college by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.  

Other Qualifications

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.

To apply:  Send a cover letter, resume, and references to:


Edgewood College

Human Resources –AAAD

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer