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Administrative Assistant for Henry Predolin School of Nursing, Business, Education and Health Sciences

Description of Job

The Administrative Assistant is a full-time, non-exempt position that provides support to the Henry Predolin School of Nursing, Business, Education and Health Sciences faculty and professional staff. This position also greets and directs guests, serves as the first point of contact for the Henry Predolin School of Nursing, Business, Education and Health Sciences and manages student employees. Duties for this position include but not limited to scheduling meetings, taking minutes, maintaining a stock of office supplies, assisting with event planning and execution and managing day-to-day office needs. Importantly, this position is charged with preparing and maintaining confidential materials including faculty and student health records, criminal background reports, budgets and mailing lists.


Administrative Support

  • Provide direct administrative support to the administrators in the school (Associate Deans, Assistant Deans, Directors, etc.)
  • Manage calendar and coordinate meeting requests
  • Use Webex and Teams to plan video meeting conferences
  • Assist in the hiring process for new faculty by collecting required paperwork and medical records as appropriate
  • Create, review and edit documents, including website management specific to professional programs
  • Serve as the liaison between the school and administrative departments

Office Management

  • Respond to all internal and external inquiries and exercise sound judgment in referring inquiries or concerns
  • Maintain faculty files
  • Record, prepare and distribute minutes of faculty meetings and annual community advisory board meetings
  • Supervise and recruit student employees
  • Purchase office supplies
  • Monitor and communicate changes of all faculty and staff titles and contact information as necessary
  • Deliver and collect mail
  • Orient new faculty to the school
  • Maintain schedules for school dedicated spaces
  • Manage the design, creation and distribution of the annual newsletters

Job Qualifications

Necessary Education or Work Experience

  • Associates degree required
  • Minimum of 1 to 2 years administrative experience required

Required Knowledge and Skills

  • Proficiency in Word, Excel and Outlook and a willingness to learn new computer programs and office equipment as needed
  • Team building skills
  • Time management skills
  • Self-Motivated to work independently and anticipate office needs
  • Ability to interact professionally within the Edgewood community and with students, potential students and their families
  • Excellent communications skills
  • Attention to detail
  • Ability to handle confidential and sensitive information
  • Ability to work under pressure with frequent interruptions

Other Qualifications

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.

To apply: Send a cover letter, resume, and references to:

Edgewood College
Human Resources - AMA1
1000 Edgewood College Drive
Madison, WI 53711
E-mail: humanresources@edgewood.edu
Equal Opportunity Employer