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Academic Operations Specialist

Description of Job

The Academic Operations Specialist works with the Dean and others (Associate Deans, Faculty, Registrar, etc.) to support the administrative aspects of the school. It is a full-time, twelve-month position requiring an individual who can provide leadership for the implementation of policies and maintenance of vital academic documents and procedures, and collaborate with key stakeholders in the school.


The Academic Operations Specialist provides leadership for the following in the school:

  • Supports Dean, Associate Deans, and Program Directors in new academic initiative process, program sunset process, and implementation of the resulting program additions and eliminations. Leads administrative support through approval stages and updates of nursing and health science programs. 
  • Manages revision and production of the College Catalog, provides oversight of the catalog management software (Acalog), and, with the Registrar’s Office, coordinates data integration with curriculum management software (Curriculog) and the student management system (Jenzabar).
  • Manages timetable data entry into management software (Section) in collaboration with Registrar’s office. Provides collaborative leadership for articulation agreements. Serves as liaison to stakeholder offices impacted by external academic agreements.
  • Disseminates information to Admissions, Marketing, and academic advising staff related to changes in curriculum and program offerings.
  • Works collaboratively with Marketing and Communications on revision and format of Academic pages of College website, and facilitates communication to the program areas.
  • Oversees and manages the curriculum management software (Curriculog).
  • Serves as lead liaison between nursing and health science programs and the Registrar’s Office in implementing the following academic administrative policies and practices:
    • Changes to published timetable.
    • Changes to courses, new course approvals, and deactivation of courses.
  • Works collaboratively with the Undergraduate Curriculum Committee, and Graduate Curriculum Committee to maintain records of changes in policies. Reviews and updates academic policies and procedures in collaboration with the VPAA and Registrar’s Office.
  • Works collaboratively with Undergraduate Associate Dean to determine student academic progression qualifications
    • Assists Associate Dean with the appeals process.
  • Provides oversight and management of Assessment Technology Institute (ATI) testing administration at the undergraduate level.
  • Other duties as mutually agreed upon with the SoNBHS Dean and Associate Nursing Deans, including but not limited to the following:
    • Coordinates academic standing/progression/dismissal/appeal process for nursing and health science programs. 
    • Ensures new policies, agreements, and curricular changes maintain compliance with the Higher Learning Commission accreditation standards.
    • Participates in institutional Strategic Goals and Priorities as assigned.
    • Assists SoNBHS Dean, Associate Deans, and Director of Assessment in assessment/accreditation efforts.
    • Serves as the HPSoNBHS resource to the Grants Coordinator and Writing Specialist in the Advancement Office, assisting with faculty communications as necessary. 

Job Qualifications

Necessary Education or Work Experience

  • Master’s degree preferred, and four years of progressive experience in higher education. 

Required Knowledge and Skills

  • This candidate should be highly analytical, highly organized, and able to interpret and communicate about data.

Required Technical Skills

  • The ability to use Microsoft products.
  • Knowledge of analytical software products, including SPSS preferred.

Other Qualifications

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.

To apply:  Send a cover letter, resume, and references to:

Edgewood College

Human Resources - ADOP

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer